Tip 1: Respond to Every Lead Within 5 Minutes

First to respond wins 50%+ of jobs. Set up a Zapier zap or save this prompt for immediate use:

"Write a response to [NAME] who just contacted me about [SERVICE]. Confirm receipt, schedule a site visit, make them feel confident they called the right contractor. Under 100 words."

Tip 2: Follow Up on Every Open Estimate

Every Friday: check your open estimates. Send Day-3 or Day-7 follow-ups to any that haven't responded.

"Write a follow-up to [NAME] who received a $[AMOUNT] estimate for [SERVICE] [X] days ago. Friendly, brief, mention availability. Under 60 words."

Tip 3: Ask for a Review After Every Job

Same day as completion. Text, not email. Include your Google review link.

"Write a review request text to [NAME] whose [SERVICE] we just completed. Warm, genuine, brief. Under 100 words."

Tip 4: Send a Friday Team Brief Every Week

60 seconds. Crew knows what's happening. Fewer Monday scrambles.

"Write a Friday team message for my [TRADE] crew. Jobs this week: [LIST]. Next week: [LIST]. Reminders: [NOTES]. Direct and brief."

Tip 5: Re-Engage Past Customers 4x/Year

Your best leads are already in your phone. A seasonal message to your whole list generates real revenue.

"Write a re-engagement message to past [TRADE] customer [NAME] as [SEASON] approaches. Offer [RELEVANT SERVICE]. Helpful and brief."

Tip 6: Document Everything Unusual

Same day. Incidents, change orders, complaints. AI makes it fast.

"Write a professional incident report for: [WHO, WHAT, WHEN, WHERE, OUTCOME]. Factual, neutral, suitable for HR or legal file."

The 20-Minute Weekly System

20 minutes per week. AI writes every message. Compounding over time.

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The Contractor's AI Playbook has all 6 tips plus 24 more prompts for estimates, reviews, hiring, and operations.

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