Open ChatGPT (free). Copy a prompt. Fill in the brackets. Send what it gives you.

Each one takes under 60 seconds.

1. Emergency Response

When a customer calls about an HVAC emergency

"Write a response to [NAME] who just called about [HVAC EMERGENCY — AC not cooling/no heat/system down]. Confirm we're available, give an arrival window, make them feel confident they called the right company. Under 80 words."
2. Estimate Follow-Up (Day 3)

3 days after sending an HVAC proposal with no response

"Write a follow-up text to [NAME] who received an HVAC estimate of $[AMOUNT] 3 days ago. Mention [SUMMER/WINTER] is approaching and my schedule is filling. Friendly, under 60 words."
3. Review Request

Same day as service completion

"Write a text to [NAME] whose [HVAC SERVICE] we just completed. Thank them, confirm the system is running well, and ask for a Google review. Under 80 words."
4. Maintenance Agreement Pitch

Within 24 hours of completing any service call

"Write a message to [NAME] whose [HVAC SERVICE] we just completed. Pitch our maintenance plan: [X tune-ups/year, $PRICE/year, priority scheduling, X% discount on repairs]. Helpful, not pushy. Under 120 words."
5. Pre-Season Reminder

Send to all past customers 4–6 weeks before the season

"Write a message to past HVAC customer [NAME] as [SPRING/FALL] approaches. Recommend a tune-up before the season. We have limited availability this month. Friendly and brief."
6. Price Objection Response

When a customer says your HVAC estimate is too expensive

"A customer said my HVAC quote of $[AMOUNT] for [SCOPE] is too expensive. Write a confident response that holds the price, explains the value (warranty, licensed tech, quality equipment). Doesn't apologize. Under 150 words."
7. Heat Wave Urgency Campaign

When a heat wave is forecast in your area

"Write a message for past customers and prospects in [CITY] during an upcoming heat wave. We have same-day availability for emergency AC service. Helpful urgency. Under 80 words."
8. Annual Customer Check-In

Once a year to every past customer

"Write a brief check-in to past HVAC customer [NAME] who we served about [X] months ago. Thank them, ask how the system is running, mention we're available for any service needs. Warm and professional."

Get 30 HVAC-Ready Prompts — $47

The Contractor's AI Playbook covers every HVAC situation with 30 copy-paste prompts and 5 complete workflows.

Get the Playbook — $47