These 5 prompts work in free ChatGPT (chat.openai.com). Fill in the brackets with your specific details and hit Enter.
1. Estimate Follow-Up (Day 3)
Use when a homeowner hasn't responded to your estimate after 3 days.
"Write a friendly follow-up text to a homeowner named [NAME] who received an estimate of $[AMOUNT] from me [3] days ago and hasn't responded. Be warm, not pushy. Keep it under 60 words."
2. Google Review Request
Use same day as job completion.
"Write a text to [NAME] whose [SERVICE TYPE] we just completed. Thank them genuinely, mention something specific about their job, and ask for a Google review. Explain what a review means to a small business. Under 100 words."
3. Customer Complaint Response
Use when a customer is upset about something.
"Write a calm, professional response to a customer named [NAME] who is upset about [ISSUE]. Acknowledge the problem, apologize sincerely, and explain what we'll do to fix it: [STEPS]. No excuses. Under 120 words."
4. Supplier Price Negotiation Email
Use before any large order or annual contract renewal.
"Write a professional email to my [TRADE] supplier asking for a volume discount on [MATERIALS]. I've been a customer for [X] years and order approximately [FREQUENCY/VOLUME]. Be direct and respectful."
5. End-of-Week Team Message
Use every Friday — takes 60 seconds.
"Write a short end-of-week message for my [TRADE] crew. Jobs this week: [LIST]. Next week's schedule: [LIST]. Reminders: [ANYTHING IMPORTANT]. Keep it clear and direct — these are tradespeople."
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